Consultancy services and auction software in connection with the 700 MHz, 900 MHz and 2300 MHz auction(s)

The consultancy task for which tenderers are invited concerns provision of consultancy services to the Danish Energy Agency in connection with the preparation and holding of the upcoming 700 MHz, 900 MHz and 2300 MHz auction(s). The consultancy tasks also include adaption of auction software for the purpose of achieving an optimal process in relation to preparing, adapting and conducting the 700 MHz, 900 MHz and 2300 MHz auction(s). This shall be made in accordance with the objectives set in the current frequency legislation.

The selected consultant shall cooperate with the Danish Energy Agency in preparing, adapting and carrying out the 700 MHz, 900 MHz and 2300 MHz auction(s) and when performing the task, it may be relevant for the selected consultant to involve relevant stakeholders.

It is noted that the consultancy assignment will not include legal aspects bearing on the auction.

Deadline for submission of tender is 7 April at 12:00 noon.
 

Documents

 

Questions and answers

Question 1: Submission deadline

Possible typo regarding the tender submission deadline: In some documents the deadline is mentioned as 1200 hrs on 7th April (Contract Notice). Elsewhere this is mentioned as 12 AM on 7th April (Website https://ens.dk/service/aktuelle-udbud ;   https://ens.dk/service/aktuelle-udbud/consultancy-services-and-auction-software-connection-700-mhz-900-mhz-and-2300   and also in tender_specifications_-_open_procedure.pdf ).

Answer

The tender submission deadline is Friday 7th April 2017 at 12:00 noon Danish time.

Question 2: Range in the alternative (linear) scoring model

Possible typo: mentioned range as 50% instead of 60%.

The document "tender_specifications_-_appendix_a_tender_evaluation.pdf"  on page 3 gives the "Alternative (linear) scoring model". This says:

"· The target price is awarded the average grade, 3. 
· The target price subtracted 50 % is awarded the maximum grade, 5. 
· The target price plus 50 % is awarded the minimum grade, 1. 
The target price used for the fixed price of the consulting services and the auction software 
is 4,500,000 DKK. Thus, a price offer of 1,800,000 DKK is awarded the grade 5 and 
a price offer of 7,200,000 DKK is awarded the grade 1." 

(The range actually used in this file as also in the excel file  " tender_specifications_-_appendix_a1_evaluation_example.xlsx  " is +/- 60%. We have no issue with the use of a 60% range.)

Answer

The correct range in the alternative (linear) scoring model is +/- 60%. This holds for both the evaluation of the fixed price and for the evaluation of the hourly rate average.

Question 3: how and in which document the prices are to be mentioned

Guidance sought: Please guide regarding how and in which document the prices are to be mentioned. Specifically please mention whether prices are to be enclosed separately in separately sealed envelope. (The documents appear to be silent on this aspect.)

Answer

The tenderer can choose how to mention prices in its tender. It can be part of the tender equally with the descriptions of how to solve the task etc. Prices can also be mentioned in an appendix to the tender. Prices do not have to be enclosed separately in a sealed envelope.

Question 4: Section V in the contract notice

Please confirm: The contract notice does not have a section V. Please confirm.

Answer

The Danish Energy Agency confirms that the contract notice does not have a section V.

Question 5: ESPD

Please confirm: It appears that the requirements in sections III.1.2 and III.1.3 are to be typed into and answered in the ESPD only. Please confirm. If yes, please clarify how it is to be done. Whether declaration of suitability suffices? How are details of revenue, previous clients, etc. to be provided in ESPD? 

Section III.1.1 of the contract notice says that:

The tenderer must enclose in its tender an ESPD as preliminary documentation: 
1) that the applicant or tenderer is not subject to any of the grounds for exclusion, see section VI.3 of this contract notice, and 
2) that the tenderer complies with the minimum suitability requirements in respect of economic and financial standing, see section III.1.2 of this contract notice and, in respect of technical and professional ability, see section III.1.3 of this contract notice.

III.1.2) 
Economic and financial standing 
List and brief description of selection criteria: 
A declaration regarding the service provider's total revenue and the revenue regarding the activities, which this contract relates to: 
Consulting services and auction software in regards to spectrum auctions (usage of web-based auction software, counselling regarding auction design, modification of auction software and counselling for preparation and carrying out auctions) in the past 3 available financial years, depending on when the service provider was established or started its business, if it is not against regulations within the service provider's concern policy to inform about this. 
Information about the service provider's professional indemnity insurance.
For groups of service providers (e.g. a consortium), the information must be given for each individual service provider. However, a group of service providers will be evaluated as a whole regarding the minimum requirement in this section. 

III.1.3) 
Technical and professional ability 
List and brief description of selection criteria: 
The tenderer must submit a list of the most important similar deliveries carried out over the past 3 years. 
Similar deliveries are: Consulting services and auction software in regards to spectrum auctions (usage of web-based auction software, counselling regarding auction design, modification of auction software and counselling for preparation and carrying out auctions). 
For each delivery the tenderer should make a statement of when and for whom, the delivered services were carried out (in the form of a reference list). 
For groups of service providers (e.g. a consortium), the information must be given for each individual service provider. However, a group of service providers will be evaluated as a whole regarding the minimum requirement in this section. 

Minimum level(s) of standards possibly required: 
The tenderer shall be able to state at least 1 reference for consulting services and auction software in regards to spectrum auctions (utilization of web-based auction software, counselling regarding auction design, modification of auction software and counselling for preparation and carrying out auctions) for the past 3 years. 

Answer

It is correct that the requirements in sections III.1.2 and III.1.3 must be answered using the ESPD. The Danish Energy Agency has the 20 March 2017 published an amended XML-file to the ESPD and an amended PDF-file to the ESPD, enabling the possibility to fill in details of revenue, previous clients, etc.

Question 6: Professional indemnity insurance

Please inform regarding the quantum of the professional indemnity insurance cover which is thought to be a basic minimum qualifying value.

Answer

The Danish Energy Agency needs information regarding the professional indemnity insurance, however there is not a minimum qualifying value